Steps to be taken

When a company decides to register for Dutch VAT purposes and to appoint Dutch VAT Rep BV as the general fiscal representative, we would be pleased to act as such.

Step 1: Documentation



In order to register the company for Dutch VAT purposes, some documents have to be completed and/or signed. These documents are:

• VAT Rep agreement
• Letter of authorization
• VAT registration form
• Client information form

Of course you will get further guidance with preparing the documents.
We also want to receive the articles of incorporation, a certificate of status as well as a copy of a registration with the chamber of commerce.
If you have more questions or you want further information please contact us.

Step 2: General representation


We will take care of the VAT registration, application of the VAT rep license as well as the art 23 permit and eventual other permit (like mineral oils and other licenses). We will send all applications to the tax authorities. Within 2-3 weeks the licenses will be received. It might take another week until the art 23 license is valid.

Security
Bases on national rules, a security must be provided towards the tax authorities. This security can be provided in the form of either a cash deposit or a bank guarantee (LC) by a listed bank. In general, the amount of the security can be calculated as follows:

(estimated taxable annual turnover in the Netherlands / 12) * 19% or 6%

 A format will be provided by us.

When starting up VAT representation, we assist with preparing the whole administrative and invoicing setting up. Part of this is a memo with an explanation of the administrative and invoicing obligations as well as a sample spreadsheet. We are always willing to review a draft invoice.

If you have more questions or you want further information please contact us.